What is how to recall outlook email?

Here's information on recalling emails in Outlook:

You can attempt to recall an email in Outlook if you need to retract a message you've already sent. However, the success of this feature depends on several factors.

• Requirements: You and the recipient must both be using a Microsoft Exchange or Microsoft 365 account within the same organization. It won't work if the recipient is using a different email system like Gmail or a personal Outlook.com account.

• How to Recall:

  1. Go to your "Sent Items" folder.
  2. Open the email you want to recall.
  3. If you're using the classic ribbon interface, go to Message > Actions > "Recall This Message". If you're using the simplified ribbon, click the three dots (...) in the toolbar, select "Actions", and then "Recall This Message".
  4. You'll have two options:
     • "Delete unread copies of this message": This attempts to delete the message from the recipient's inbox if they haven't opened it yet.
     • "Delete unread copies and replace with a new message": This allows you to delete the original message and send a corrected version.

• Important Considerations:

  • Read Status: The recall is most likely to succeed if the recipient hasn't opened the message. If they have read it, the recall will likely fail.
  • Outlook Configuration: If the recipient has rules set up that move messages out of their inbox, the recall may fail because the message is no longer in the default location Outlook expects.
  • Notification: You can choose to receive a notification telling you whether the recall was successful or not.
  • Recall Status: After attempting to recall a message, you can check the "Recall Status" to see if it was successful. Open the original message in your "Sent Items" folder, go to Message > Actions > "Recall This Message", and then click on "View Recall Results".

• Limitations: Email recall is not a foolproof solution. Due to various factors, it is not always successful. It is always best to proofread messages carefully before sending them.

Here are the important subjects in links:

• Sent Items
• Recall This Message
• Recall Status